Company Name:

The Optical Society Association (OSA)

Location:

Washington, District of Columbia

Approximate Salary:

Not Specified

Job Category:

Management

Position Type:

Director

Required Experience:

5 - 10 years

Required Education:

Bachelor's Degree

Director, Meeting Services

The Optical Society (OSA) is recruiting for a Director, Meeting Services. The Director, Meeting Services is responsible for supervising meetings services - registration, A/V, housing, and meetings abstract management system for three large annual conference(s), and multiple smaller meetings and events annually; and manages one staff person and multiple vendors to deliver these services. Position also works with volunteer organizers and co-location partners to develop and execute non-conference programming for show floor theaters at OSA’s two largest tradeshows; and acts as liaison for several Meetings related committees. 

 

Responsibilities Include:


Staff and Vendor Management

  • Management of OSA Registration Manager position
    • Ensures effective collaboration with meeting managers, volunteers, exhibit operations & sales, marketing, governance entities, etc.
    • Works with Registration Manager to contract, train and effectively manage on-site registration staff for OSA’s largest events
    • Identifies and allocates staff and vendor resources appropriately based on workload, skill sets and organizational needs. Monitors and manages staff and vendor efficiency.
  • Oversees, evaluates, and improves registration, housing and abstract management processes. Ensures project deadlines and production schedules are met and appropriate.
  • Contracts and manages registration, housing and paper process vendors and conducts new RFPs regularly for each of these services.
  • Works with meeting managers to ensure smooth flow from pre-registration processes to on-site registration processes.
  • Responsible for ensuring timely registration back-end and website page launches that meet pre-established deadlines for meeting registration opening dates.

 

Financial Responsibilities

  • In collaboration with other meetings staff, submits suggested registration revenue and related expenses for new budgets and estimates throughout each year.
  • Ensures Director of Data Reporting and Business Planning has registration information needed for accurate day to day and annual reporting functions
  • Ensures the accuracy and timeliness of expense processing.

 

Program Development

·         Oversees volunteer and partner management and engagement for OFC and CLEO show floor programs (non-conference programs)

·         Conducts program planning and execution with assistance from volunteers

·         Provides regular speaker and session-related updates to Marketing and Sales teams for promotion

·         Directly posts speaker and program detail updates to OFC and CLEO websites as changes and updates occur

·         Ensures accurate analysis of show floor programs popularity and attendance for strategic planning in future years

·         Invites and facilitates participation of new program partners at the request of OSA Sr. team and/or OFC Long Range Planning Committee or CLEO Joint Council on Applications

 

Community Engagement

·         Acts as administrative Liaison for several OSA Meetings Related Committees including Meetings Council, and other meetings governance committees as needed and able.

·         Works with Industry Relations Dept. Head and Sr. Director of Program Development and Community Engagement to ensure timeliness and effectiveness of committee meetings.

·         Takes and distributes minutes, schedules future meetings using doodle polls, and communicates on a regular basis with committee Chairs and members to ensure best possible attendance and engagement at live meetings and conference calls

·         Keeps track of action items from each committee and works with colleagues and Sr. Meetings team to complete AIs in a timely manner

·         Ensures all rosters are accurate and updated in NetForum and in/on other related databases and documents.

·         Works with Sr. Director of Governance on Board and governance projects related to assigned committees.

 

Education & Experience Requirements

·         Four-year Undergrad College Degree Required

·         Experience in a Management Position

·         Proven Experience managing Registration, Housing and A/V vendors and vendor contracting

·         Experience working with volunteer committees preferred

·         International work and/or travel experience preferred

·         CMP Designation Preferred

 

Skillset Requirements

·         Ability to meet deadlines in a fast-paced working environment while coordinating details and working independently.

·         Excellent oral and written communication skills required.

·         Strong computer skills with demonstrable knowledge of current industry technologies and trends.

·         Advanced skills with Microsoft Office programs including Excel, Outlook and PowerPoint preferred

·         Ability to travel.

 

Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org.

 

 


Company Name:

The Optical Society Association (OSA)

Location:

Washington, District of Columbia

Approximate Salary:

Not Specified

Job Category:

Management

Position Type:

Director

Required Experience:

5 - 10 years

Required Education:

Bachelor's Degree

Similar Jobs

National Association of Home Builders - Washington, District of Columbia

The Operations Coordinator will be responsible for supporting specific components of the operations and logistics of meetings and events.

Posted - May 31, 2017
National Parking Association - Washington, District of Columbia

Event Manager/Meeting Planner

Posted - June 6, 2017
Rotary International - Evanston, Illinois

Posted - June 23, 2017
American Academy of Otolaryngology-HNSF - Alexandria, Virginia

Director, Education

Posted - June 1, 2017
Pennsylvania State University - University Park, Pennsylvania

The Penn State Alumni Association seeks an Associate Director of Alumni Events.

Posted - June 6, 2017
Apply Now