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Company Name:
Approximate Salary:
Not Specified
Location:
District of Columbia, Washington
Country:
United States
Industry:
Event Organizer
Position type:
Entry Level
Experience level:
2 - 5 years
Education level:
Associate Degree

Project Coordinator

Reports To: Director of Meetings & Events

Duties and Responsibilities:
• Provide administrative and project support for the Director of Meetings & Events and the Executive Director of Administration
• Serve as main point of contact in training new administrative assistants on general office procedures
• Serve as main point of contact for Concur Travel & Expense management procedures
• Serve as main point of contact for conference registration website software, RegOnline (Lanyon)
• Serve as main point of contact for building operations, including but not limited to, Boston Properties Portal, Monumental Vending, Collins Interiors, and other vendors and suppliers as necessary
• Manage and provide on-site logistics for AFBF Board Meetings and internal meetings as directed
• Manage, organize and schedule internal conference rooms according to AFBF guidelines and distribute the DC Office Daily Meeting Schedule; confirm dates, times and room sets and schedule set-ups with the department hosting the meeting, HelpDesk, and Facility Ops
• Receive, reserve, and file all Meeting Request Forms (MRFs) as they are approved by the Executive Vice President & Treasurer
• Maintain and organize the Research Summary Reports (RSRs) for all meetings and conferences as directed by the Director of Meetings & Events
• Provide relief and back-up assistance to the front desk in conjunction with the HR Coordinator
• Provide back-up support to Facility Operations
• Retain records, electronic and hard copy, and process check requisitions for the Administration Department adhering to the document retention policy
• Maintain & update manuals for the Receptionist Desk, Internal Meetings Booking Policy, the Conference Pantry Policy, and the AFBF conference calendars and conference binder
• Provide assistance with data collection, entry & processing
• Provide on-site assistance at the AFBF Annual Convention
• Other duties as assigned

Requirements

Education or Training Required:
• Associates degree or equivalent experience

Experience and Skills Required:
• 2-3 years’ experience in a professional environment
• Proficient with Microsoft Office and other office software
• Detail oriented and organized
• Ability to collaborate with staff from other departments to accomplish a successful meeting

Preferred Education/Experience/Training/Skills:
• Farm Bureau work experience a plus
• Proficient with Concur Travel & Expense management software
• Experience with database programs
• Experience with meeting and event logistics

Other Requirements:
• Ability to travel 1 to 2 times a year

To Apply:

Apply on this site or email your cover letter and résumé to AFBF Human Resources at careers@fb.org.

About AFBF:

American Farm Bureau Federation (AFBF), a national trade association, has been ranked among the 25 most influential groups in Washington D.C. by Fortune magazine. Members of the association are united to implement policies and programs that will improve the financial well-being and quality of life for America’s farmers and ranchers.
http://www.fb.org/about/home/ 

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