Company Name:

American Association for Thoracic Surgery

Location:

Beverly, Massachusetts

Approximate Salary:

Not Specified

Job Category:

Event Organizer

Industry:

Education

Required Experience:

5 - 10 years

Required Education:

Bachelor's Degree

Posted

June 12, 2018

Associate Director of Meetings and Conventions

Position Summary

The AATS is looking for an experienced Associate Director of Meetings and Conventions to manage and oversee all functions of educational meetings and conventions for the AATS.  This individual will be responsible for the coordination of all planning and pre-planning stages of the event to final onsite execution, while maintain positive relationships with all vendors and providing unparalleled service to all program directors and volunteer leadership.

 

The position will report to the Director of Meetings, and will oversee a department of 4 within the Meetings Department.

 

Scope

Oversees 4-6 programs with between 50-5,000 participants on an annual basis.

 

Reports To

AATS Director of Meetings

Establish and approve all meeting timelines and budgets for each educational meeting and work with the team in holding internal and external partners accountable

Source, negotiate, and execute all major contracts for vendors, hotels, and city-wide license agreements with convention centers

Liaise with audio-visual partners and decorator for Annual Meeting, and ensure that they are appropriately incorporated into the overall event

Manage relationship with venue site management/ownership

Conduct Site inspections as needed

Onsite main point of contact for Annual Meeting, and other events as needed

Utilize strong internal partnership skills while working cross-functionally with the development, marketing, and other internal teams in order to ensure that the Association’s vision is met

Work closely with Director of Meetings in managing of the Annual Meeting budget, keeping track of expenses and updating the team on costs so that they are able to be communicated to the internal teams as needed and in a timely manner

Ongoing reconciliation of all project expenses, including ensuring vendor invoices are accurate and paid, reflect all approved event expenses, and are in line with signed contracts

Provide solutions for presentation needs occasionally under high-pressure circumstances

Provide immediate response to requests for assistance to events in progress

Review the quality of the work within the meetings department in the planning process with the Director to ensure that it meets the Association’s standards

All other duties as assigned

Qualifications

Bachelor's degree, CMP preferred

6 plus years related experience required

Domestic and International Travel 30%

Must be proficient in Excel for management of multiple projects involving complex data and timelines

Highly organized, detail oriented, and able to handle multiple projects simultaneously in a fast-paced environment

Excellent interpersonal, communication skills and computer proficiency are essential

Experience in working with diverse volunteer groups

Must have excellent facilitation and/or presentation skills

Ability to attend weekday evening meetings/conference calls when needed and work weekends when events arise

Able to remain calm and clear-headed in emergency situations

Good at managing both people and projects, and willing to accept responsibility

PHYSICAL REQUIREMENTS

  • Capability to stand/walking for long periods of time

 

Equal Employment Opportunity

It is the policy of the American Association for Thoracic Surgery to provide equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law.


Please send a cover letter with salary requirements and your resumé employment@aats.org

Office Location

Beverly, MA

Company Name:

American Association for Thoracic Surgery

Location:

Beverly, Massachusetts

Approximate Salary:

Not Specified

Job Category:

Event Organizer

Industry:

Education

Required Experience:

5 - 10 years

Required Education:

Bachelor's Degree

Posted

June 12, 2018

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