Rockville, MD based nonprofit healthcare/insurance trade association seeking an organized, detail oriented, proactive individual Associate Meeting Planner to assist with various aspects of the development and coordination of logistics for association-sponsored meetings, educational courses, workshops and webinars. This position is responsible for using time-management and customer service skills to assist with day-to-day administration duties in support of the department, including processing meeting registrations and payments, coordinating logistics of meeting room setups, audio/visual requirements, food and beverage functions and other workshop/meeting-related requirements. Must be able to communicate effectively, verbally and in writing with staff members, committee chairs, board of directors, members, hotels, vendors and with an additional diverse range of audiences and settings. Candidate should be detail-oriented, self-motivated, highly organized and able to manage multiple tasks and rapidly changing priorities. Must be a team player willing to work with the Meetings team and other Association departments. Experience with continuing education accreditation and distance learning programs a plus. At times, requires overnight travel, including weekends; extended workday or weekend schedules may be required.
The ideal candidate:
1-3 years work experience in meeting or event planning or in the hospitality industry preferred
Nonprofit association and healthcare/medical association experience a plus
Knowledge or experience in healthcare or insurance industry preferred but not required
Continuing medical education accreditation knowledge a plus
Bachelor’s degree required
CMP designation not required, but preferred
Excellent motivation, problem-solving, and communications skills
Strong oral, written, and interpersonal communication skills.
Positive, outgoing, can-do attitude
Exceptional project management and customer service skills
Ability to handle shifting activities and multiple tasks simultaneously
Must be organized, able to plan ahead to meet deadlines, able to work in a fast-paced environment, and possess excellent time management and prioritization skills.
Meticulous attention to detail and strong work ethic
Ability to work independently as well as part of a team
Intermediate to advanced computer proficiency (MS Office, Excel and PPT in particular) required and familiarity with iMIS or other AMS database preferred
Willingness and enthusiasm to learn about the healthcare and medical professional liability insurance industry
Ability to travel three to four times a year, up to one week per trip
Must be physically able to set up for meetings, carrying and moving items (up to 25 lbs) such as signs, platters, drinks, small AV equipment, etc.
*Additional Compensation Information: We offer a competitive salary and comprehensive benefits package, a 35 hour workweek, casual business dress, and a dynamic work environment.
To apply: Interested candidates should send salary requirements with a cover letter including a description of your most significant accomplishment to date and resume to firstname.lastname@example.org