Company Name:

Talley Management Group

Location:

Mt. Royal, New Jersey

Approximate Salary:

$60,000 Per Year

Job Category:

Event Organizer

Position Type:

Mid-Senior Level

Required Experience:

5 - 10 years

Required Education:

Bachelor's Degree

Posted

June 26, 2018

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Convention Meeting Manager

Talley Management Group, Inc. is seeking a full-time Meeting Manager to plan and execute meetings on behalf of several TMG client partners. This position will report directly to the Director of Meetings and Events.

A successful candidate will have 5+ years of meeting planning experience. Candidates are required to have experience managing events in Convention Centers and scientific focused conferences.  We would prefer to have a candidate who has assisted in planning and executing international conferences.

Leadership

·         Provide strategic direction of future meetings and events for the client partner.

·         Prepare and distribute RFPs, prepare proposals for future meeting cities and venues, and negotiate contracts on behalf of the client partner.

·         Determine fiscal requirements, prepare budgetary recommendations and monitor Board approved event budgets.

·         Identify all aspects of event risk assessment and crisis management planning strategies.

·         Provide post-event analysis, budget recaps and participant feedback and incorporate learning into future plans.

·         Develop and maintain client partner Standard Operating Procedures.

Scientific Meeting Management

·         Manage the selection and usage of an abstract submission system, manage the submission process in coordination with the planning committee.

·         Preparation and coordination of the client Abstract Book in coordination with appropriate internal workgroups.

·         Determine the needs, prepare and execute client event poster sessions, including sourcing of appropriate vendors.

·         Coordinate speaker information, sending of invitations, tracking acceptance of speakers, and handling of travel needs.

·         Collaborate with appropriate parties to determine event programs, sessions and speakers.

General Meeting Management

·         Maintain and manage meeting planning timeline for pre, onsite and post meeting that enables and anticipates long-term planning and effective event management.

·         Manage the selection and usage of a registration system and produce registration reports.

·         Supervise, direct and coordinate the activities of personnel, subcontractors and vendors as required to successfully execute all aspects of the event on the scheduled delivery day.

·         Determine and manage the Food and Beverage, Audio Visual, Security, and Staffing needs of client events.

·         Convention Center knowledge of union labor, utilities, ordering processes and timelines.

·         Review meeting space, manage room assignments and determine room sets.

·         Trouble-shoot and smooth issues relating to the successful execution of the event program.

·         Source and manage any needed vendors to ensure execution of client events.

·         Determine staff travel schedules, roles and responsibilities.

Sponsorship and Exhibits

·         In coordination with the Executive Director, identify potential revenue streams and determine sponsorship and exhibit opportunities/levels associated with each event.

·         Manage exhibit and sponsorship sales and ensure all benefits are implemented.

·         Design and implement exhibition space, source appropriate decorator contractor for exhibit space.

Marketing and Communications

·         Establish communication protocols and operating procedures with client Executive Directors, communications staff and volunteer program committees to effectively promote events to target audiences.

·         Manage speaker communication and logistics pre-event and onsite to ensure preparedness to provide effective presentations and materials.

·         Provide logistical content for meeting website.

·         Direct and execute the marketing effort of client events.

Job Requirements:

·         5+ years experience in association meeting planning

·         Planning in a Convention Center required

·         CMP not required, but given preference

·         Travel to client meetings, domestic and international

·         Experience with Scientific Meetings

·         Experience with International Meetings


About Talley Management Group, Inc.:

TMG is a full-service and accredited Association Management Company. Founded in 1987, TMG have 20 Full-Service Association Management Client-Partners, 12+ Meetings and Events Client-Partners and 12+ Consulting Clients. Headquartered in Mount Royal, NJ, our team of 40+ Association Management Professionals enjoy a fun, rewarding and unique office environment. 

Learn more about TMG at http://www.talley.com/about-us/

Company Name:

Talley Management Group

Location:

Mt. Royal, New Jersey

Approximate Salary:

$60,000 Per Year

Job Category:

Event Organizer

Position Type:

Mid-Senior Level

Required Experience:

5 - 10 years

Required Education:

Bachelor's Degree

Posted

June 26, 2018

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