Company Name:

The Society of Thoracic Surgeons

Location:

Chicago, Illinois

Approximate Salary:

Not Specified

Job Category:

Event Organizer

Industry:

Education

Position Type:

Mid-Senior Level

Required Experience:

5 - 10 years

Required Education:

Bachelor's Degree

Posted

July 27, 2018

Exhibit Manager

The Society of Thoracic Surgeons

Position Description

Reports to:      Director of Meetings and Conventions

 

Status:             Exempt

 

Type:               Full-time

 

Job Summary

Manage all trade show and exhibiting functions in conjunction with the STS Annual Meeting, STS/AATS Tech-Con, STS standalone meetings, and the Southern Thoracic Surgical Association Annual Meeting, including exhibit planning, managing and implementing exhibit logistics and sales, and fostering positive business relationships with exhibitors and contract service providers.

 

Primary Duties and Responsibilities

  • Develop periodic related RFPs and manage selection and contracting process for general service contractor.

  • In conjunction with Marketing and Communications Department, develop the exhibitor prospectus, periodic editions of STS Exhibitor News, and updated exhibition rules and regulations as needed.

  • Design, develop, and maintain exhibit floor plans.

  • Sell, assign, and confirm booth space and multi-purpose suites in exhibit management system.

  • Serve as main contact for exhibit management software vendor.

  • Oversees logistics for ancillary activities that take place within the STS Annual Meeting exhibit hall.

  • Manage exhibitor communications and create exhibitor service kits.

  • Develop, maintain, and routinely update exhibitor database.

  • Develop Annual Meeting budget for exhibit hall sales.

  • Generate exhibitor revenue reports as needed.

  • Serve as lead exhibit hall liaison to convention center and hotel staff.

  • Manage Annual Meeting and other meeting shipments with trade show management companies, as assigned.

  • Manage shipping logistics with general service contractor, vendors, and exhibitors for STS University.

  • Oversee Exhibitor Advisory Council member selection process, communications, and meeting agendas. 

  • Develop related RFPs and manage selection, contracting, and scheduling for any necessary STS meeting security services.

Other

  • Assist Director of Meetings and Conventions with special projects.

  • Perform other duties as assigned.

 

Qualifications

Education

Bachelor’s degree in related field is required.

Experience

Minimum of five years exhibit management experience.  Association work experience, along with a working knowledge of a2z exhibit management software, is strongly preferred. CEM is a plus. 

Essential Skills and Abilities

  • Excellent written and oral communication skills

  • Proficiency with Microsoft Office products

  • Excellent organizational, planning, and follow-through capabilities; attention to detail is essential

  • Ability to multi-task and manage several projects simultaneously

  • Ability to develop and maintain positive working relationships with co-workers, volunteer leaders, other organizations, and industry contacts; tact, diplomacy, and good judgment are essential

  • Positive attitude in the workplace

  • Flexibility and adaptability to changing daily activities and schedules

  • Ability to travel, as necessary

Characteristics

Energy, creativity, initiative, eagerness to learn, and professionalism required.  Candidate must exemplify the STS Core Values of Quality, Innovation, Professionalism, Inclusiveness and Teamwork.


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Company Name:

The Society of Thoracic Surgeons

Location:

Chicago, Illinois

Approximate Salary:

Not Specified

Job Category:

Event Organizer

Industry:

Education

Position Type:

Mid-Senior Level

Required Experience:

5 - 10 years

Required Education:

Bachelor's Degree

Posted

July 27, 2018

Similar Jobs

The Academy of General Dentistry - Chicago, Illinois

Founded in 1952, AGD is the only professional association that exclusively represents the needs and...

Posted - August 6, 2018
ACGME - CHICAGO, Illinois

Posted - July 25, 2018
ACGME - CHICAGO, Illinois

Posted - July 25, 2018
Water Quality Association - Lisle, Illinois

Reports to: Meeting Services DirectorDepartment: Member & Public EngagementDescription:  The Mee...

Posted - June 29, 2018
RMY Management Group/USLAW NETWORK - Miami/Ft Lauderdale, Florida

RMY Management Group, LLC is seeking an experienced meeting and events planner to join its team to p...

Posted - July 23, 2018
Apply Now