Company Name:

Hinman Dental Society

Location:

Atlanta, Georgia

Approximate Salary:

Not Specified

Job Category:

Event Organizer

Industry:

Human Services

Position Type:

Entry Level

Required Experience:

Less than 2 years

Required Education:

Bachelor's Degree

Posted

July 2, 2018

Meeting Coordinator

Qualifications

* Four-year college degree required: candidate with convention/hospitality management degree preferred

* Prefer candidate with some experience in the convention/hospitality profession

* Must possess Microsoft Office Suite knowledge (Word, Excel, Outlook, PowerPoint)

* Prefer candidate with database management experience and ability to merge data into various formats

* Candidate must be very organized, flexible and detail-oriented, while working on diverse projects

* Must have good verbal and written communication skills

* Candidate should enjoy talking to and working with people (personally and by phone) and possess excellent customer service skills

* Candidate should have a professional (business-like) appearance (dress, grooming, etc.)

 

Job Description

General Office (All areas: Hinman Meeting/Exhibits, Society, and Accounting)

* Answer telephone, greet visitors to the office, open and distribute mail

* Order office supplies, assist in keeping stock room and kitchen orderly and maintain office equipment

* Send meeting notices (and invitations) and record RSVPs (for both the Meeting and the Society)

* Attend after-hours (evening) meetings at the office and off-site (assist with room set-up, printed materials, etc.)

* Assist with accounts receivable/payable, depositing of checks and working with accounting department for 1099s

* Coordinate production of formal and casual letterhead, business cards and other business printing

* Manage conference room including shared calendar of events and ordering supplies/food for various events

* Order and pick up all plaques and awards (new members, officers, speakers, dignitaries)

* Maintain the Meeting and Society History Box by adding all annual print materials for archiving

* Train and assist in supervising winter Intern

 

Hinman Meeting

* Maintain speaker databases and files (contracting speakers, managing the speaker portal, collecting forms and coordinating various correspondence)

* Coordinate all speaker/host/chairman/scout/staff travel arrangements (booking flights, ground transportation and hotel accommodations)

* Oversee all Hosts and plan the annual Host Meeting

* Oversee Arrangements Committee and coordinate speaker welcome materials (speaker packets, gifts, plaques)

* Order and organize all mailing lists and process Hinman meeting brochure requests

* Work onsite at Hinman office (and at special events) during the meeting

* Coordinate the annual Scholars Luncheon including both pre-planning responsibilities and onsite management             (communication with schools & scholars, travel, expenses, plaques, applicant deadline management)

 

Society

*Assist Member Services Manager in all phases of Society operation including quarterly membership meetings (pre-registration, name badges and onsite registration area), the Annual Meeting and maintaining the Society portion of the website

* Assist Membership Services Manager with all Society publications (newsletter, annual meeting and membership meeting notices, dues payments/late dues notices and other duties)

* Maintain membership database

* Process all new members applications and site visitation forms

* Attend Society Annual Meeting and manage assigned tasks as needed

Send resume and cover letter to sratchford@hinman.org. 

Company Name:

Hinman Dental Society

Location:

Atlanta, Georgia

Approximate Salary:

Not Specified

Job Category:

Event Organizer

Industry:

Human Services

Position Type:

Entry Level

Required Experience:

Less than 2 years

Required Education:

Bachelor's Degree

Posted

July 2, 2018

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