Description

MEETING PLANNER – Association Events

LOCATION: REMOTE

About MCI USA

MCI USA helps companies and associations strategically engage and activate their target audiences, building community and boosting client performance through face-to-face, hybrid and digital experiences that support client business objectives. With US headquarters in the Washington, DC area and offices in New York, Baltimore, Dallas, and Chicago, MCI USA is rapidly expanding its platform to deliver a robust set of services in its Association and Corporate Solutions portfolios. Find out more at www.wearemci.com

Please submit a cover letter including salary expectations and resume.

POSITION OVERVIEW

The Meeting Planner will be responsible for managing all event logistics in advance, on-site, and post-conference to include site selection, room sets, audio visual, food & beverage, décor, signage, etc..  You will also manage and coordinate all vendors and staff through comprehensive event résumé to include logistical facets for hotel, convention center, and applicable vendors

Primary Duties:

• Serve as meeting planner for variety of clients, ability to effectively prioritize
• Serve in a support role for other client events, as needed
• Handle venue and vendor solicitation, negotiations, contracting and management
• Manage all event logistics in advance, on-site, and post-conference to include site selection, room sets, audio visual, food & beverage, décor, signage, etc.
• Manage and coordinate all vendors and staff through comprehensive event resume to include logistical facets for hotel, convention center, and applicable vendors.
• Evaluate and maintain event budgets against pre-set spending limits. Provide clients with accurate budget estimates pre-event and ensure post-event billing reflects these estimates.
• Process invoices and check requests.
• Maintain department files and notebooks.
• Other duties as assigned.

Benefit Summary 

MCI USA is an established, family-friendly company offering outstanding benefits and significant growth opportunities. 

• PTO
• Paid Company Holidays, including closure Christmas Eve - New Year’s Day 
• 401K 
• Medical, Dental, Vision and Supplementary Insurances 
• Employer paid Group Life Insurance, Short-Term and Long-Term Disability 
• Employer paid Family Building Benefit (fertility, adoption, & surrogacy) 
• Employer paid Mental Health Benefit 
• Pet Discount Program 

 Candidates must be authorized to work in the United States for any employer without sponsorship. 

 MCI USA is an Equal Opportunity Employer and is committed to Diversity, Equity, and Inclusion. 

 BIPOC applicants are strongly encouraged to apply. 

Requirements

Minimum Qualifications:

• Meeting planner position, CMP or CEM preferred
• 2-4 years of conference or exhibition management experience
• Cvent registration and mobile app experience
• Experience in association market and multi-client environment
• Experience with virtual events a plus
• Annual convention experience that includes conference and exhibition components required
• Team focus but independent judgment and vision
• Strong oral and written communication skills and ability to interact in a firm but highly collaborative fashion
• Solutions-oriented, creative problem solver
• Must have the ability to prioritize and manage multiple projects and deadlines in a fast paced, dynamically, changing environment.
• Team player with a strong customer service focus
• Eager to learn with a desire for career growth in the events industry
• Travel: 20%, chiefly 4-5 day blocks of time