The American Academy of Pediatrics (AAP) is looking for an assistant to support our meetings team including the execution of our National Conference and Exhibition (NCE). The event will be held November 2 – 6, 2018 in Orlando, FL with an estimated 14,000 attendees. We will require the assistant to provide on-site support at the event. The AAP and its member pediatricians dedicate their efforts and resources to the health safety and well-being of infants, children, adolescents and young adults. The AAP has about 66,000 members. Members include pediatricians, pediatric medical subspecialists and pediatric surgical specialists.
The individual will assist staff in Convention and Meeting Services under the direction of the Meetings Manager. Primary Responsibilities:
-Work with outside vendors to execute staff orders
-Provide logistical assistance with scientific and social programming efforts for NCE
-Organize materials and supplies for shipping
-Manage affiliate requests for NCE
-Assist in preparation and organization of materials for the NCE
-Prepare Emergency Documents for NCE
-Support Logistics for In-House, Educational and Leadership meetings
-General department filing and administrative duties
-Other duties as assigned
We are looking for applicants with proficiency with Microsoft Office, strong interpersonal skills, excellent attention to detail and able to prioritize and multi-task. Must be customer service focused for members, vendor partners and staff, and must be willing to participate in a collaborative team culture. Creativity and strong writing skills are important. Applicants must be a current college student or recent graduate majoring in Hospitality Management. Providing onsite support at the NCE (expenses paid) Monday, October 29, 2018 - Wednesday, November 7, 2018 and some overtime required.
The position begins June 4, 2018 and ends November 16, 2018. You are expected to work 37.5 hours a week and will be paid $15/hour. To apply please submit your cover letter and resume to: firstname.lastname@example.org.
As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.
To learn more about the AAP, please visit our web site at www.aap.org. *Please note: this opportunity is NOT listed on our site.