Meeting Services Internship (Part-time paid)
The American Association of Oral and Maxillofacial Surgeons (AAOMS) is looking to fill a temporary position specializing in Meeting Planning or Hospitality to serve part-time supporting our Meeting Services Department. We will require the temp to provide support for the association’s committee meetings, regional meetings, Annual Meetings, Dental Implant Conferences and to provide general administrative support. The Meetings Temp may also assist with supporting the Continuing Education and Exhibitions Departments administrative and logistical needs if time permits.
Established in 1918, AAOMS is a professional association of oral and maxillofacial surgeons and is dedicated to promoting the highest quality of patient care and education; maintaining high professional standards of practice through continuing education; and fostering and supporting specialty research. Oral and maxillofacial surgeons are surgical specialists of dentistry who treat conditions, defects, injuries and esthetic aspects of the mouth, teeth, jaws and face.
The temp will assist staff in the Meeting Services Department under the direction of the Meetings Manager. Primary Responsibilities:
Assist in maintaining meetings history and housing reports Assist with development of meeting function sheets Assist with development of menus for meetings and social events Assist with the preparation and organization of on-site meeting materials Assist with filing, faxing, copying, scanning, mailing and other day to day administrative needs of the department Assist with other duties as assigned
We are looking for applicants with proficiency using Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat Pro (preferred), proficient in internet navigation, strong interpersonal skills, time management skills, excellent attention to detail and the ability to prioritize. Must be customer service focused for members, vendor partners and staff and must have the ability to work independently and willing to participate in a collaborative team culture. Creativity, organization and good communications skills – verbal and written are a plus.
This position begins as soon as possible (late July) and the end date is open. We are seeking and individual that is able to work 2-3 days per week in our Rosemont office. We are flexible with the hours and days.