Company Name:

The Health Management Academy

Location:

Alexandria, Virginia

Approximate Salary:

Not Specified

Job Category:

Meeting Planner

Industry:

Human Services

Posted

June 25, 2018

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Meeting Services Manager

Job Summary:

The Meeting Services Manager works directly with the Meeting Services team and Forum Directors to organize and coordinate Academy Meetings and events.  This role will also work closely with the Vice President, Meeting Services to assist with special projects and administrative support.

Role & Responsibilities:

 

  • Work closely with Meeting Services Directors and Vice President to prepare for and execute flawless meetings.

  • Build and maintain relationships with high level health system executives & industry members

  • Assist Meeting Services Directors and Vice President with large Academy meetings.

  • Manage logistics for small Academy meetings to include but not limited to, interpreting a hotel contract, creating a space grid to map out the program and room assignments, working within a budget, gathering, organizing and submitting meeting specifications to the hotel, selecting menus, onsite logistical and registration management.

  • Create event registration forms and websites using Cvent.

  • Create and update event websites

  • Coordinate member registrations (hotel, activities, dietary restrictions, etc.)

  • Help create and maintain the Crowd Compass app.

  • Work with Forum Director to organize presentations and session materials for the meeting, and upload them to the mobile app.

  • Prepare for and execute all aspects of an onsite meeting to include printing, verifying room set-ups, monitoring food & beverage, onsite attendee registration, etc.

  • Pull and create weekly meeting reports to include post meeting recaps.

  • Update member directories, take inventory and order meeting supplies, print meeting materials, prepare meeting shipment.

  • Other duties as assigned.

 

Reporting Relationships:

 

  • Reports to Vice President, Meeting Services

 

Qualifications:

 

  • Demonstrated ability to execute operationally

  • Outgoing, action-oriented individual with strong work ethic and hands-on attitude

  • Ability to work independently and thrive in an entrepreneurial, growth-oriented business environment

  • Demonstrated commitment to working cross-functionally and in teams

  • Ability to interact with high level executives in a professional manner

  • Strong verbal and written communication skills

  • Excellent interpersonal skills

  • Ability to manage multiple priorities

  • Must be organized, detailed oriented and flexible

  • Mastery of the Microsoft Office Suite

  • Technology Savvy



Essential Job Functions:   

  • Frequently pack and move boxes and lift audiovisual equipment up to 20 pounds

  • Constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer

  • The person in this position frequently communicates with members both over the phone and in person. Must be able to exchange accurate information in these situations

  • Must be able to maintain a stationary position (sitting or standing) for an extended period of time

  • Ability to work 12 – 14 hour days while onsite at a meeting with limited to no breaks

 

Education and Experience:

 

  • Must have a minimum of 2-3 years of meeting planning experience

  • Bachelor degree required

 

Travel Requirements:

 

  • Travel 10+ weeks per year.  First year of employment may require more travel for training purposes.

  • Air travel and overnight stays up to 7 days will be required.  Travel involves attendance at select meetings.

Company Name:

The Health Management Academy

Location:

Alexandria, Virginia

Approximate Salary:

Not Specified

Job Category:

Meeting Planner

Industry:

Human Services

Posted

June 25, 2018

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