Company Name:

Water Quality Association

Location:

Lisle, Illinois

Approximate Salary:

$56,000 Per Year

Job Category:

Event Organizer

Industry:

Environmental

Required Experience:

2 - 5 years

Required Education:

Bachelor's Degree

Posted

June 29, 2018

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Meeting Services Manager

Reports to: Meeting Services Director
Department: Member & Public Engagement


Description:  
The Meeting Services Manager is responsible for the project management of   a wide variety of event-related logistics covering all aspects of convention, meetings and events.

Essential Responsibilities:

  • Works directly with the Meeting Services Director on the operational design and planning of all association annual events to ensure objectives, details and deadlines are me
  • Serves as the registration manager, working directly with registration vendors to promote a positive event experience by developing and delivering all aspects of the event registration process including on-site management of staff and customer experience.
  • Provides logistical management of meeting specs, AV, food & beverage, signage, housing, DMC, transportation and others as required.
  • Cultivates relationships with event vendors to provide research, proposals, budget management and contracts specific to – AV, transportation, destination management companies, hotels, exhibit services provider, registration database management provider, and others as need
  • Serves as the meetings manager and primary point of contact for WQA’s internal staff events, Product Certification Forum, and headquarter-based meetings.
  • Develops and maintains the ongoing working relationship with international contacts to expand sales and participation for WQA and International events.
  • Works with the Communications element of the Member & Public Engagement Department to develop marketing content and update WQA website with applicable WQA event news as needed.
  • Assists with the planning and implementation of all meetings and conventions including but not limited to: site visits, staff meetings, budget management, vendor relations, presentations and brainstorming.
  • Generates weekly metrics reports and post event analytics for internal distribution
  • Serves as the staff administrator to the Events Committee
  • Provides organizational support for the Meeting Services Director
  • Special projects and other duties as assigned

 

Qualifications:

  • Bachelor’s Degree in hospitality, event management, business administration, communications, marketing or related field, required.
  • Three to five years of event planning experience required, preferably with experience in a non-profit, association setting
  • Certified Meeting Professional (CMP) designation required or candidate should have the aptitude to complete designation within 1 year of hire.
  • Strong interpersonal relations in order to be effective as a primary contact with vendors, volunteers, VIPS, internal leadership and various other internal and external stakeholders.
  • Excellent organizational abilities, able to manage and prioritize projects independently and simultaneously.
  • Experience with site selection, including negotiating terms of contracts with knowledge of meeting industry trends.
  • Demonstrates experience with budget management
  • Soft skills - Strong written and verbal communication skills
  • Strong Technical Skills, Computer Skills – Strong proficiency in Word, Excel, and Outloo  
  • Experience with event management registration systems, preferred.

 
Behaviors:

  • Customer Satisfaction and Employee Engagement with fiscal responsibility
  • Flexibility
  • Drive for Business Results
  • Initiative and Decision Making
  • Communication
  • Collaboration
  • Respect for Others
  • Analyzing and Problem Solving
  • Planning and Organizing
  • Leading and Engaging
  • Passion for Continuous Learning


S
tatus:

  • Exempt

Physical Requirements:

  • This position works in a standard office environment

Travel Requirements:

  • >15-20%

 

NOTES:Telecommuting is allowed.

Company Name:

Water Quality Association

Location:

Lisle, Illinois

Approximate Salary:

$56,000 Per Year

Job Category:

Event Organizer

Industry:

Environmental

Required Experience:

2 - 5 years

Required Education:

Bachelor's Degree

Posted

June 29, 2018

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