Founded in 1952, AGD is the only professional association that exclusively represents the needs and interests of general dentists. AGD provides its more than 40,000 members with the resources, support and inspiration they need to deliver the best dental care and oral health education to the public.
AGD’s mission is to “advance general dentistry and oral health through quality continuing education and advocacy.” Through this mission, AGD member dentists are able to build their careers, grow their businesses and protect their profession.
We Currently Seek an Experienced Meetings Manager to Join Our West Loop Team
Under the direction of the Director, Meetings, manage the planning, organization and coordination of the scientific meeting and annual meeting including housing, vendor negotiations, logistics and on-site management. Additionally, this position is responsible for the logistical arrangements for the AGD Hill Day, Leadership Conference, Division Council Meeting, individual council/committee/task force meetings, Executive Committee, Board Meetings, and other in-house or external meetings as necessary. Assist with organization activities and special projects as directed.
Supervise the work of the Coordinator, Meetings. Serve as a mentor and coach and ensure that all work efforts are being directed to achieve the overall goals for the department.
Research, inspect, evaluate, negotiate and recommend future annual meeting sites for review. Negotiate and execute contracts with hotels and convention centers participating in future annual meetings.
Research, inspect, evaluate, negotiate and recommend future scientific meeting sites for review and approval by the Director, Meetings, Scientific Meeting Council and the Board. Negotiate and execute contracts with hotels and convention centers participating in future scientific meetings.
In conjunction with Director, Meetings select appropriate facilities for all AGD meetings. Negotiate hotel contracts, manage housing, catering, function space, audio visual, social events and spouse program.
Oversee and negotiate supplier relationships to include: hotels, convention and visitors bureaus, housing company, general service contractor and destination management company.
Responsible for all aspects of housing management for all meetings. Main liaison with hotels, and housing management companies and bureaus to ensure seamless reservation processes for attendees while monitoring attrition and possible financial liabilities. Working with hotels to re-formulate blocks (as needed) rates and concessions, as well as manage final post-show audits to ensure housing credit for all AGD attendees.
Minimum Qualifications for Consideration:
Education: Bachelor's Degree in Hospitality or related field
Credentials (years of experience): Four to six years professional experience in meeting planning; some supervisory/management experience preferred. Association background is preferred (additional hotel background a plus). CMP designation preferred. Knowledge of dentistry helpful.
Knowledge, Skills and Abilities: Positive customer service focus and ability to communicate authoritatively, effectively and tactfully with AGD officers, members, suppliers and staff. Possess exceptional Microsoft Office skills, familiarity with meetings software and ability and willingness to learn new software and programs as required. IMIS and eTouches experience is a plus. Be flexible, adaptable, able to work on a wide variety of tasks independently and in a team environment, ability to keep confidentiality, solve problems creatively and effectively and make sound judgment calls. Possess the ability to meet deadlines, set priorities, work independently, develop budgets, monitor and control expenditures, and demonstrate a high degree of attention to detail. Possess excellent organizational, oral and written communications skills. Be able to work additional hours and travel as needed.