This position manages all meetings for Association Services Organizations (ASO’s) managed by SGO, in addition to involvement in other areas of association management as required. Each group below holds one (1) annual conference each year:
- American Gynecological and Obstetrical Society (AGOS) – 475 members
- Council of University Chairs of Obstetrics and Gynecology (CUCOG) – 140 members
- Infectious Diseases Society of Obstetrics and Gynecology (IDSOG) – 115 members
- Western Association for Gynecology Oncologists (WAGO) – 195 members
This position requires project management skills, multitasking, time management, and attention to detail.
Duties and Responsibilities:
- Serve as lead project manager for ASO Annual Meetings.
- Conduct pre-planning calls with ASO Annual Meeting Program Chairs.
- Manage registration, and maintain registration tracking report for all ASO Annual Meetings.
- Staff Liaison to Speakers for all ASO Annual Meetings. Send Speaker Confirmation emails, collect Presentations, and assist with travel needs, if applicable.
- Monitor/maintain ASO webpages, and update meeting information.
- Manage ASO Annual Meeting logistics (e.g. course setup, audiovisual and speaker PowerPoint presentations, food & beverage, etc.).
- Create event materials as needed (e.g. break slides, signage, badges, tent cards, scripting).
- Travel to events and work closely with vendors and hotel/institution staff to execute logistics, as needed.
- Maintain historical reports and other project management tools utilized by teams involved in ASO Annual Meeting execution.
- Process check requests, issue reimbursements, and track receipts for all ASO Annual Meetings.
- Reconcile bills/invoices for all ASO Annual Meetings, checking for accuracy and disputing any erroneous charges.
- In addition to meeting logistics, this person must be willing to answer phone calls and respond promptly and clearly to emails, including the general ASO mailboxes.
- Assist with membership inquiries and database maintenance for each group.
- Other duties as assigned to support the SGO Meetings Department and the ASO Executive Director.
must have a Bachelor’s degree from a (4) year college or university and possess
advanced knowledge of Microsoft Office. Three
to five years of meetings or hotel experience is required, and CMP is preferred.
Working Conditions/Physical Requirements:
This position can be physically demanding, requiring 10% travel, weekend work, and overtime during SGO/ASO events. The incumbent must be able to stand for extended periods of time and lift items up to 25 pounds.
This position is not a supervisory role.
The Society of Gynecologic Oncology (SGO) is the premier medical specialty society for health care professionals trained in the comprehensive management of gynecologic cancers. As a 501(c)(6) organization, the SGO contributes to the advancement of women’s cancer care by encouraging research, providing education, raising standards of practice, advocating for patients and members and collaborating with other domestic and international organizations.
Mission: To promote excellence in the care of women at risk for or affected by gynecologic cancer through advocacy, education, research and inter‐disciplinary collaboration.
Vision: To eradicate gynecologic cancers.
Equal Opportunity Employer:
The Society of Gynecologic Oncology (SGO) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.