This position manages specialized SGO events, subsidized by the Foundation for Women’s Cancer and other supporters, in addition to involvement in other areas of association management, as required. This position requires project management skills, multitasking, time management, and attention to detail.
Duties and Responsibilities:
- Serve as lead project manager for Survivor Course programs.
- Conduct pre-planning calls with Survivor Course Program Directors and their assistant, if applicable.
- Manage registration (Constant Contact) and maintain registration tracking report for all Survivor Courses.
- Staff Liaison to Speakers for all Survivor Courses. Send Speaker Confirmation emails, collect Presentations, and assist with travel needs, if applicable.
- Identify advocacy organizations and industry corporations to participate in Survivor Courses as exhibitor.
- Monitor Survivor Course webpage, and update meeting information (WordPress).
- Manage Survivor Course logistics (e.g. course setup, audiovisual and speaker PowerPoint presentations, food & beverage, etc.).
- Create event materials as needed (e.g. break slides, signage, badges, tent cards, scripting)
- Travel to events and work closely with vendors and hotel/institution staff to execute logistics, as needed.
- Maintain historical reports and other project management tools utilized by teams involved in Survivor Course execution.
- Process check requests, issue reimbursements, and track receipts for all Survivor Courses.
- Reconcile bills/invoices for all Survivor Course, checking for accuracy and disputing any erroneous charges.
- In addition to meeting logistics, this person must be willing to answer phone calls and respond promptly and clearly to emails.
- Other duties as assigned to support the SGO Meetings Department.
must have a Bachelor’s degree from a (4) year college or university and possess
advanced knowledge of Microsoft Office. Three
to five years of meetings or hotel experience is required, and CMP is preferred.
Working Conditions/Physical Requirements:
This position can be physically demanding, requiring 25% travel, weekend work, and overtime during SGO events. The incumbent must be able to stand for extended periods of time and lift items up to 25 pounds.
This position is not a supervisory role.
The Society of Gynecologic Oncology (SGO) is the premier medical specialty society for health care professionals trained in the comprehensive management of gynecologic cancers. As a 501(c)(6) organization, the SGO contributes to the advancement of women’s cancer care by encouraging research, providing education, raising standards of practice, advocating for patients and members and collaborating with other domestic and international organizations.
Mission: To promote excellence in the care of women at risk for or affected by gynecologic cancer through advocacy, education, research and inter‐disciplinary collaboration.
Vision: To eradicate gynecologic cancers.
Equal Opportunity Employer:
The Society of Gynecologic
Oncology (SGO) provides equal employment opportunities (EEO) to all
employees and applicants for employment without regard to race,
color, religion, sex, national origin, age, disability or genetics.