Company Name:

Talley Management Group, Inc.

Location:

Mount Royal, New Jersey

Approximate Salary:

Commensurate with Experience

Job Category:

Management

Industry:

Human Services

Position Type:

Mid-Senior Level

Required Experience:

5 - 10 years

Required Education:

Bachelor's Degree

Posted

October 10, 2018

Scientific Meeting Planner

Talley Management Group, Inc. is seeking a full-time Meeting Planner to plan and execute meetings on behalf of several TMG client partners. This position will report ectly to a the client partner's account executive.

A successful candidate will have 5+ years of meeting planning experience. Candidates should have experience planning scientific & international conferences of over 1,000 attendees.

Leadership

  • Provide strategic ection of future meetings and events for the client partner.
  • Prepare and distribute RFPs, prepare proposals for future meeting cities and venues, and negotiate contracts on behalf of the client partner.
  • Determine fiscal requirements, prepare budgetary recommendations and monitor Board approved event budgets.
  • Identify all aspects of event risk assessment and crisis management planning strategies.
  • Provide post-event analysis, budget recaps and participant feedback and incorporate learning into future plans.
  • Develop and maintain client partner Standard Operating Procedures.

Meeting Management

  • Manage the ion and usage of an abstract submission system, manage the submission process in coordination with the IOC. CadmiumCD abstract system experience preferred.
  • Preparation and coordination of the client Abstract Book in coordination with appropriate internal workgroups.
  • Determine the needs, prepare and execute client event poster sessions, including sourcing of appropriate vendors.
  • Coordinate speaker information, sending of invitations, tracking acceptance of speakers, and handling of travel needs.
  • Collaborate with appropriate parties to determine event programs, sessions and speakers.
  • Management of registration platform, including reporting.

General Meeting Management

  • Maintain and manage meeting planning timeline for pre, onsite and post meeting that enables and anticipates long-term planning and effective event management.
  • Manage the ion and usage of a registration system and produce registration reports.
  • Supervise, ect and coordinate the activities of personnel, subcontractors and vendors as required to successfully execute all aspects of the event on the scheduled delivery day.
  • Determine and manage the Food and Beverage, Audio Visual, Security, and Staffing needs of client events.
  • Review meeting space, manage room assignments and determine room sets.
  • Trouble-shoot and smooth issues relating to the successful execution of the event program.
  • Source and manage any needed vendors to ensure execution of client events.
  • Determine staff travel schedules, roles and responsibilities.

Sponsorship and Exhibits

  • In coordination with the Executive ector, entify potential revenue streams and determine sponsorship and exhibit opportunities/levels associated with each event.
  • Manage exhibit and sponsorship sales and ensure all benefits are implemented.
  • Design and implement exhibition space, source appropriate decorator contractor for exhibit space.

Marketing and Communications

  • Establish communication protocols and operating procedures with client Executive ectors, communications staff and volunteer program committees to effectively promote events to target audiences.
  • Manage speaker communication and logistics pre-event and onsite to ensure preparedness to provide effective presentations and materials.
  • Provide logistical content for meeting website.
  • Direct and execute the marketing effort of client events.

Job Requirements:

  • 5+ years' experience in association meeting planning
  • CMP not required, but given preference
  • Travel to client meetings, domestic and international


Company Name:

Talley Management Group, Inc.

Location:

Mount Royal, New Jersey

Approximate Salary:

Commensurate with Experience

Job Category:

Management

Industry:

Human Services

Position Type:

Mid-Senior Level

Required Experience:

5 - 10 years

Required Education:

Bachelor's Degree

Posted

October 10, 2018

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