Company Name:

ASCP

Location:

Chicago, Illinois

Approximate Salary:

Not Specified

Job Category:

Event Organizer

Industry:

Education

Required Experience:

5 - 10 years

Required Education:

Bachelor's Degree

Posted

May 14, 2018

Senior Meeting Planner

JOB SUMMARY

The Senior Meeting Planner is a highly visible role which demands extensive customer service skills, a high level of professionalism and willingness to handle all planning and administrative details of meetings and events, including development and management of the exhibit/sponsorship sales and fulfillment plan for the ASCP Annual Meeting. The ideal candidate must thrive in a challenging and fast paced atmosphere where prioritizing, multi-tasking, and working autonomously are the norm. Exceptional attention to detail and first class organizational skills are mandatory. This dynamic position will report to the Director of Meeting Services & Special Events and work in a team environment to produce events, meetings and additional projects as required.

DUTIES AND RESPONSIBILITIES

  • Conduct hotel and facility site selection for assigned ASCP meetings, including space evaluation, feasibility/utility and contract negotiation.
  • Communicate site selection results and details to all internal stakeholders in a timely manner.
  • Perform all meeting planning functions for assigned ASCP projects to include registration, housing, logistics, and internal and external communications for both domestic and international meetings, as applicable.
  • Perform post-event follow-up to include: bill reconciliation, records actuals, and debriefing meeting attendance for assigned ASCP projects in a timely manner.
  • Act as the lead planner as assigned on logistics for the Annual Meeting.
  • Manage the sales and fulfillment process with exhibitors and corporate sponsors for the ASCP Annual Meeting.
  • Perform on-site meeting management functions for assigned ASCP projects.
  • Proactively provide appropriate on-site resolutions for all meeting participants. 
  • Manage budget process for assigned ASCP projects and consistently provide appropriate budget reforecasting numbers.
  • Communicate status and information to Director of Meeting Services & Special Events (and/or other key stakeholders) during each phase of project(s), from strategic planning through end of project debriefing.
  • Monitor and measure event benchmarks to align with the ASCP strategic plan.
  • Apply industry best practices to analyze risks.
  • Research and implement new services and/or technology to enhance meetings.
  • Coordinate and support the Meeting Services & Special Events Department with strategic projects as assigned.

JOB SPECIFICATIONS

EDUCATIONAL BACKGROUND     

  • Bachelor’s degree in related field.

  • Certified meeting professional (CMP) designation preferred.

  • 5-7 years of experience in meeting planning, including food & beverage, hotel contract negotiation, and budget planning/financial management.

  • 3-5 years of experience in exhibit and sponsorship sales and management.  

 REQUIRED QUALIFICATIONS

  • Excellent attention to detail.

  • Ability to multi-task while planning and managing various projects.

  • Ability to work under tight deadlines.

  • Excellent interpersonal oral and written communication skills.

  • Ability to work across all departments at ASCP to serve internal meeting planning needs.

  • Ability to work autonomously and demonstrate self-motivation.

  • Knowledge and experience in Microsoft Office applications, specifically Excel, and related database programs.

  • Possess a creative and strategic approach to the job and have the ability to proactively identify and implement process improvements.

  • Experience with association meeting planning and working with volunteer leadership (boards, committees, etc.) preferred.

  • Experience with International meeting planning preferred.

Equal Opportunity Employer: /Individuals with Disabilities/Protected Veteran

 

Company Name:

ASCP

Location:

Chicago, Illinois

Approximate Salary:

Not Specified

Job Category:

Event Organizer

Industry:

Education

Required Experience:

5 - 10 years

Required Education:

Bachelor's Degree

Posted

May 14, 2018

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