Description

The Assistant Director, Convenings plays a critical role in the planning and execution of the Company’s high-profile meetings and events, including large-scale conferences, Board meetings, and industry convenings. Reporting to the Senior Director, Convenings, this role leads complex meeting and event logistics, vendor negotiation and coordination, and cross-functional collaboration to deliver seamless, high-quality experiences.  The Assistant Director combines strong operational expertise with exceptional stakeholder management to ensure each convening reflects the Company’s mission, strategic priorities, and standards of excellence. 

This is a fully remote position, with approximately 20% travel anticipated. Salary is $85,000 - $95,000.

Applicants must apply directly on company website: Assistant Director Convenings Remote - Careers At ACCESSLEX INSTITUTE

Responsibilities and Duties:

EVENT STRATEGY AND PLANNING

•  Contribute to the planning and execution of Company meetings and events, including but not limited to:

o   Flagship annual Student Success Conference - LexCon

o   Spring Sync

o   Executive-level quarterly Board Meetings

o   Industry conferences

o   Additional Company convenings aligned with the Company’s Strategic Plan

•  Partner with the Sr. Director, Convenings throughout all phases of meeting and event planning, from concept development through on-site execution, including exhibit and trade show logistics, contract negotiation, site/venue research and selection, agenda/timeline development, and more.

EVENT OPERATIONS AND LOGISTICS

• Lead end-to-end event logistics, including ground transportation, hotel room blocks, scheduling, audiovisual production, entertainment, speaker coordination, and on-site event execution.
• Develop comprehensive event project plans, timelines, and specifications to ensure clear roles, responsibilities, and deliverables across internal teams and vendors.
• Collaborate on menu planning and review Banquet Event Orders (BEOs) to deliver high-quality, thoughtful food and beverage experiences.
• Assist in managing vendor relationships and communications, support contract negotiations, and oversee invoice review and timely, accurate payment processing.
• Manage all speaker logistics for convenings (in-person and virtual).
• Create clear, engaging meeting descriptions, agendas, and supporting materials that drive participation and convey purpose.
• Partner with the Marketing team to support the execution of branded event collateral and printed materials.
• Support event budget tracking and expense reconciliation, working closely with the Sr. Director, Convenings to ensure accurate reporting.
• Conduct pre- and post-event evaluations, analyze performance outcomes, and provide data-driven recommendations to continuously improve event quality, efficiency, and attendee experience.
• Serves as backup for the successful management of exhibit, sponsorship, and promotional needs for industry events and conferences;
• Assist Human Resources with Company events, as needed.
• Perform other duties in support of Company initiatives, as assigned.

Requirements

CANDIDATE REQUIREMENTS: 
   Knowledge, Skills, and Abilities (KSAs).  To succeed in the Assistant Director – Convenings position, candidates should possess the following KSAs: 

• REQUIRED
     Superior attention to detail;
     Excellent organizational and time-management skills;
     Excellent communication skills, both written and verbal;
     Excellent interpersonal skills;
     Proficient in Microsoft Office;
     Proficient in the Cvent Registration platform;
     Demonstrated experience managing large-scale, multi-day conferences and complex, high-visibility meetings.
• PREFERRED
     Certified Meeting Professional (CMP)
     Knowledge of Salesforce;
     Budget management skills.
• BACKGROUND EXPERIENCES
  The following are required unless otherwise noted: 
     BS/BA in Marketing, Communications, Hospitality, Project Management, or another similar field. 
     7+ years of progressive experience in meetings and events management (full-time).